Office Manager

HGOR is a landscape architecture and planning firm focused on creating great places for people, places that support clear returns on investment and provide a stewardship ethic for future generations.  The strength of our organization is a direct representation of our culture and close-knit team.  We collaborate in a workplace that functions solely on mutual respect, trust, and open communication. These are the same qualities we promote while engaging our clients and the community at large.

We are seeking a collaborative, self-motivated and organized individual to join our team. The ideal candidate will have 5+ years of experience in office management with a background supporting accounting, marketing and a project team, preferably in the AEC Industry. However, we will consider candidates with 2-3 years of strong administrative experience that is eager to learn. Responsibilities and requirements are listed below.

To apply for this position, please email a letter of interest and resume to resumes@hgor.com.

Responsibilities

  • Project Team Support: project correspondence/reports/worksheets, specification edits/formatting/template updates.

  • Office Management: facilities/building management, printroom oversight, vendor management, IT support coordination, supplies, travel coordination, membership renewals, and day-to-day office oversight.

  • Marketing Support: letter proposals, social media coordination, procurement site review, internal marketing collateral updates, membership renewals, conference registrations.

  • Accounting Support: assist with vendor setup/insurance/invoices, client billing reports/receivables/insurance, timesheet/expense approval, printroom activity review/entry, credit card reconciliation.

  • HR Support: assist with onboarding employees, processing incoming resumes/portfolios, coordinating employee events.

The successful candidate should…

  • demonstrate a strong work ethic and positive team attitude.

  • collaborate and work successfully as part of a team or independently.

  • demonstrate self-initiative and be willing to take ownership.

  • successfully juggle multiple, competing, and deadline-driven tasks using sound judgment to quickly perceive, analyze and act.

Requirements

  • Excellent computer skills, including MS Office (Word, Excel, Outlook) and Adobe Acrobat.

  • Excellent written and verbal communication skills, with strong attention to detail and proofing.

  • Familiarity with basic accounting principles pertaining to accounts payable and accounts receivable.

  • Exceptionally accurate data entry skills with ability to check your own work.

  • Basic working knowledge of Deltek Vision/Vantagepoint and Adobe InDesign is a plus.

Compensation

Salary will be commensurate with experience.